5 THINGS TO CONSIDER WHEN PLANNING YOUR EOY EVENT
Have you been nominated to organise your company’s end of year event? We know how busy and stressful this time of year can get, especially if you’re trying to organise the perfect EOY function.
Here are a few things to consider when planning an EOY event:
The number of people
Be sure to take into account how many employees will be attending the event. You may only have a team of under 10 members or up to 100! You wouldn’t book a venue that can hold 50 people when you have 100 or book a massive venue for a small team. What you choose to do needs to have the capacity to appropriately cater for your guests.
Venue
It’s no surprise the venue is one of the most important things to consider when planning your EOY function. As mentioned, the venue needs to accommodate for your guests and should reflect the style of your event. For instance, if you were organising a gala dinner or conference, the Crown function rooms or Perth Convention Centre are ideal venues.
The purpose/ aim of the function
Do you want an event for people to socialise and interact with each in a non-work environment? Or do you want people to try something adventurous and do team building exercises? Both these ideas are great but completely different. For a social event, you may consider a cocktail event to encourage people to mingle. Alternatively, a function based on team building may involve games, quiz nights or going outdoors for adventurous activities. Knowing what the purpose is will help you determine what type of event to organise.
Budget
Whether you have a big or small budget, knowing how much you have to work with is crucial. This may give you extra freedom to spend on venue hire, decorations and appetisers.
You can’t do much without a budget. So, if you have a relatively small team and are planning something more informal, you could consider providing a bar tab or asking everyone to pay for themselves to keep expenses low. However, be careful not to put the price too high as your work colleges may not want to come or trust you with organising the event again.
The Date
Depending on what industry you work in, whether that may involve a 9-5 job five days a week or retail hours, be sure to propose a day that is more suitable for your guests. Your intention is to provide an inclusive event with the hope of most people attending. So choose the day and time wisely.
Helpful Tip:
Work Social Media Policy
Something that many of us forget when we are drinking and having a ball is that we can accidentally post inappropriate content to our social media. Yes, everyone is responsible for their own actions. But it’s a good idea to keep this in mind when planning an event and remind employees to be respectful of this policy. After all, you want people to have fun without putting their job or their colleges on the line.
If you’re looking for an event photographer, get in contact with us.
